Walk Together - Event rules
These rules (“the rules”) apply to Walk Together walk (the “Event”), and by signing up to the event you are agreeing to comply with them, and confirm you satisfy the age restrictions and health restrictions below.
If you have any questions please contact the community fundraising team who will be happy to assist you 020 7940 1769
Walk Together is organised by Bowel Cancer UK (Registered charity number 1071038 (England & Wales) and SC040914 (Scotland)
- Participants aged 1 – 15 must be accompanied by a participant over the age of 18.
- A non-refundable payment of £10 per adult and £5 per child will be taken upon sign up, unless we cancel the event, where a full refund will be given.
- Entry places should not be transferred between participants, please contact us should you need to withdraw from this event. Please contact the community fundraising team who will be happy to assist you on 020 7940 1769
- Fundraising starter packs including information about the day and t-shirts will be sent out to registered participants after signing up, if you do not receive your pack within 2 weeks of signing up, then please contact the community fundraising team who will be happy to assist you on 020 7940 1769.
- Event entry will close when maximum participant capacity is reached, but no later than 2 days before the Event.
- Due to the terrain of the Edinburgh and Belfast walks, these walks are inaccessible to wheelchair users or mobility scooters, please contact the fundraising team to discuss your requirements.
- The London and Cardiff Walk Together routes are suitable for wheelchair users and mobility scooters, but please contact the fundraising team who will be happy to assist you and confirm on 020 7940 1769
On the day
- You should arrive an hour before the start time, for health and safety reasons it is possible that latecomers will not be permitted to take part. Participants will abide by the event organisers decision.
- We reserve the right to alter the walk route at late notice should health and safety reasons require it, no refunds will be provided.
- All participants and supporters must abide by the Rules and any rules, instructions or regulations displayed or given on the day of the Event by police and/or Event officials.
- We respectfully ask all participants along with their supporters not to use aggressive or abusive language towards our organisers, marshals, and volunteers. You should also avoid behaving in a way which may cause injury or harm to other participants and/or spectators, or which may cause offence or damage the reputation of Bowel Cancer UK.
- Spectators are not permitted to walk the route with participants. Everyone taking part in Walk Together must be a registered participant.
- We respectfully ask all participants along with their supporters to be respectful of local residents whilst out on the route and not to make any excessive noise.
- We respectfully ask all participants and their supporters to use the litter and recycling facilities available within the venues and around the course. Please respect the communities you are walking through and do not drop litter but carry it with you until you can dispose of it responsibly.
- We reserve the right to ask participants and supporters to leave the Event if they do not adhere to these Rules, and no refunds shall be given in these circumstances.
Closure of the event
- We reserve the right to shut down the Event course and close access to the finish venue of the Event after an appropriate amount of time has passed, this will be 4pm at London, Edinburgh, Cardiff and Belfast.
- Any participant who has not finished the Event by this time but chooses to continue does so at their own risk with the understanding that they are no longer considered a participant of the Event, and as such are not eligible for any Event resources (including but not limited to pit stops, suppliers, venues, refreshments, course direction/support, personnel etc), and that they absolve us of any and all responsibility and progress entirely at their own risk.
Health and Safety and Medical
- Notwithstanding rule 1 above, we reserve the right to refuse entry to the Event in our absolute discretion, with no refund provided, if for whatever reason we consider a person unfit to take part.
- Walk Together is a non-competitive walk. Participants are requested to wear flat shoes and dress appropriately for the weather conditions.
- Participants are responsible for ensuring that they are sufficiently fit and healthy to take part in Walk Together. Any participant unsure of their physical ability to take part in the Event must seek medical advice from their General Practitioner prior to the Event.
- All participants must write the following on the reverse of their walking number, which must be worn on the front of shirts during the Event:
- Your name
- Details of any health problems or current medication
- The name and number of a person to contact in case of an emergency
- Any other information you consider could be relevant in the event of a medical emergency
- By taking part in Walk Together, you consent to receiving medical treatment administered by medically qualified personnel during the Event if required in any circumstances where you are unconscious or otherwise incapable of making a decision regarding medical treatment.
We take all reasonable steps to minimise the risk of injury to participants during fundraising events. There is a stringent risk assessment process in place for the Event, which aims to minimise or eliminate the risk to everyone taking part. By taking part in this Event, all participants acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks. If you have any concerns or queries please contact us on 020 7940 1769 before agreeing to take part in this Event.
Use of Personal Data
- In the case of an emergency we may pass personal details provided (either when registering for the Event or on the reverse of your Event number) to the emergency services or health care professionals, and also use them for the purposes of contacting your emergency contact.
- First aid facilities will be provided at Walk Together. Participants consent to their details, which may be obtained by medical providers should participants be treated by them at an event, being passed to us. We shall only use these details for administration and health and safety purposes and to fulfil our legal obligations (including under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995). All medical details will be securely held on the Bowel Cancer UK Database.
Filming and Photography at Walk Together
- By taking part or attending the Event, all participants, volunteers and spectators confirm that they are happy for their names and any video footage, stills or photographs taken during their participation in Walk Together by Bowel Cancer UK or by our authorised third party partners to be used by: Bowel Cancer UK to publicise the Event and for commercial and/or fundraising purposes including, but is not limited to, advertising, publications, marketing material, merchandising, personalised direct mail and other documents that may be made available to the public; and by our third party partners to publicise their involvement and/or association with the Event
- No personal details (including names or photographs) of anyone under the age of 16 will be used in the manner described above without the written consent of that child’s parent or legal guardian, but we may use images where children are incidentally included, for example of mass participation in the warm-up exercises or on the starting line.
- Subject to rule 2 above, by registering a participant under the age of 16 you confirm that you or the participant’s parent/legal guardian (as applicable) are happy for their images to be used in the manner described in these Rules.
- If you do not wish to have your photograph taken or for your photos to be made available as described above, please tell the photographer at the event.
All participants, volunteers and spectators attend and enter this Event entirely at their own risk. Bowel Cancer UK shall not be liable for any injury or loss to persons or their property that might occur as a result of their participation in or attendance at Walk Together other than in respect of any reasonably foreseeable injury or loss arising as a result of our negligence. For the avoidance of doubt, nothing in this clause shall limit our liability for any other liability that cannot be restricted or excluded by law.